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Accounts Payable Automated Bookkeeping: Why Businesses Need the Update

14 Dec 2022 Accounting Services n-img-accounts

Invoices are a short journey for you and your suppliers and vendors. Sometimes you forget to pay invoices, which creates misunderstandings in your relationships with suppliers and vendors.

Manually processing invoices and tracking transactions is hefty and time-consuming. Bundles of hard copies cause unstructured data and reduced accuracy. These problems can be resolved by initiating automation in your finance department.

Advancements in AI have contributed to a monumental shift in global business. The global accounts payable automation market is calculated at US $2.6 billion in 2022. It is expected to reach US $6.7 billion by 2032.

Financial service providers can now leverage automated bookkeeping solutions to streamline their accounting and bookkeeping services.

Automated solutions vary from cloud, chatbots, and machine learning to big data in daily operations, long-term strategies, and tactical decision-making. The global market is expected to grow from 11$ billion to 20.4$ billion at a CAGR of 8.02% from 2018 to 2026.

Why AI Accounts Payable is necessary?

Accounts payable automation reduces the chances of human errors, enhances efficiency, and saves time and money. It also builds the finest bonds with suppliers and enhances the quality of cash workflows. AI also minimizes repetitive tasks by scanning documents into the software. It converts data into a digital format.

Overview of Accounts Payable

Accounts payable are financial invoices that companies owe to their suppliers and vendors. These invoices have to be paid as early as possible. Otherwise, it disturbs the relationships with vendors and suppliers.

Hiring a bookkeeper helps organizations in many ways, like recording, categorizing, and managing every financial transaction in hard copies. Automated bookkeeping made it easier to keep accurate, reliable, and easy-to-understand records of every financial transaction.

Bookkeepers can never be replaced with automated bookkeeping. With the help of bookkeepers, technology helps make businesses more structured and progressive. They work in tandem in any company’s finance department.


Transforming Traditional Accounts payable to Accounts Payable Automated Bookkeeping

Accounts payable automation is the process by which cloud-computing software or apps automatically fill the invoice details.

According to Express Wire, the market size of accounts payable automation is USD 1658.58 million in 2022. It’s growing at a CAGR of 17.44%, reaching 4351. Million USD by 2027. The size of the market varies according to applications-small and large enterprises and types (cloud and on-premises).

When the bookkeeper scans the invoice, the software automatically retrieves the data. Data includes the customer’s name, date, transaction type, paid amount, and serial number.

67% of bookkeepers prefer automated bookkeeping solutions. Solutions from the cloud, chatbots, and machine learning to big data in daily operations, long-term strategies, and tactical decision-making.

  • Bots transform invoices and paper documents into digital format. It uploads multiple invoices without any human error. It makes processing easy and reliable in a structured, secure, and centralized way
  • Softwares compares and ensures that purchase order data match invoices.
  • If there is any mismatch, the system alerts the finance team to rectify the issue.
  • After approval, the system directs information to the accounting software. The redirection purpose is to make electronic payments automatically and to issue checks.

A Quick Review of Accounts payable Transactions – Automated Bookkeeping

Payables are usually short-term invoices from your business to your vendors and suppliers. When you receive any invoice, it is written on the credit side as a liability. Once it is paid, it automatically shifts toward the debit side as an expense.

Accounts payable are short-term debts with expenses like payroll costs, short-term loans, and business income taxes. Long-term debts like lease benefits, retirement benefits, and others have long-term effects.

Why Companies Need Automated Bookkeeping Services?

Automation is necessary because it saves time and money in many ways, like quickly processing and checking the accuracy of data to receive payment approvals.

The following reasons will explain why automated bookkeeping is necessary.

Mitigate Fraud

Usually, it happens that you receive an invoice from an unknown supplier. To process data quickly, you overlook this receipt and send payment to this supplier unknowingly. Around 5% of revenues are lost by any organization every year due to fraud.

This can be eliminated by introducing accounts payable automation. It automatically compares invoices to the supplier’s serial numbers and lists. 25% of bookkeepers say that they struggle to lessen the increase in fraud.

Automation reduces the chances of fraud, as 25% of accounts payable state that they struggle to mitigate the rapid increase of fraud. Accounting fraud costs $200,000 per instance, according to an ACFE study.

Audit Trails

Auditors want to know the in-depth detail of your financial records. The audit ensures the accuracy and validation of balance sheet accounts. The proper purpose of auditing accounts payable is to make sure that financial statements are properly presented and disclosed.

The finance department is able to access transactions and historical data anytime. The data is confidential, so there are fewer chances of data leakage.

Timely Payments

By recording manually, 90% of invoices aren’t recorded correctly. It increases the chances of human errors. Automation reduces errors so that there are no delays in the process. Work can flow smoothly.

The relationship with suppliers and vendors is improved by automation because there are timely payments now.

Fewer Penalties

Some vendors and suppliers charge penalty fees due to late payments. These penalties are reduced due to automation.

Record me sends reminders to pay on time in order to protect yourself from any penalty. It saves your company time and cost.

Features of RecordMe

Recordme is a smart way to send invoices, design and pay bills. You can control the procedure with end-to-end encryption. It turns your hard documents into digital and gathers all data from email in one place.

Customer satisfaction is the first priority of RecordMe. They are introducing 24/7 facilities to save customers time. They deliver the best results by combining both AI and human expertise.

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