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How AI Accounting Bots Can Simplify Pre-Accounting in Businesses

09 Jan 2023 n-img-how-ai

In traditional accounting techniques, data accumulation takes greater effort and professional oversight. 60% of SME owners believe that their accountant may benefit from extra training in bookkeeping. There are many issues with traditional accounting that artificial intelligence has resolved. It now takes only a few seconds to compile all the statistics in hard copies rather than having to write receipts on paper.

Automation is advancing dramatically thanks to AI and ML. Many accountants believe that AI is taking their jobs away, but they don’t realize that it also presents opportunities for new jobs.

Definition of Pre-Accounting

Pre-accounting is gathering all of the invoices, bank statements, bills, and receipts, sorting them into categories, and entering the information into worksheets or software. Everyone who has a hand in a financial transaction, whether directly or indirectly, within the company is responsible.

Advantages of Accounting Automation

The accounting division of any business has a reputation for being sluggish to adopt new technology. However, approximately 87% of business owners say that using cloud computing services has caused a sudden increase in business. Therefore, after considering the advantages of cloud computing, most businesses are turning to this feature. Time is conserved while increasing business productivity. Money and time are two important company assets that should be handled effectively in conjunction with any given plan.

Some advantages offered by automated software include the ones listed below:

  • Time Saver

Transactions that were previously manually recorded and managed have changed. AI and machine learning are the only technologies that make this possible. Accountants now have less work to do. The time that is saved can be put to better use to make a business more effective. Because RecordMe has an OCR feature, the workload has decreased.

The web-based programme for optical character recognition makes it simple to upload all financial data using a scanner. Simply scan any bill, note written by hand, text, or even an image. Data is automatically retrieved by the scanner, who then directs it to the appropriate columns.

  • Reliable and Precise Data

Automation has now supplanted the conventional method of automated bookkeeping. Accounting automation provides dependable and precise financial data, which boosts business efficiency and competitiveness. Financial statements are a key source of information for investors. These assertions’ veracity and accuracy demonstrate that they can make investments in the business. The correctness of these data will also affect the owner’s ultimate decisions. These reports are readily used at any moment and are audit-ready.

Make Healthful Connections with Customers

Customers are always right, and this axiom highlights how significant customers are to organizations. Following automation, staff members have a lot of time to establish and develop positive relationships with clients. Following an analysis of its production, many SMEs are going toward automation. The company that makes cloud computing software expects to make over $11.8 billion over the next few years.

  • Improved Data Usage

Automated bookkeeping increases data production compared to traditional bookkeeping. There is enough time because scanning will complete every operation. Tasks that need strategic and operational thinking can be accomplished during this period.


Reporting in Real-Time

Businesses have been putting together income reports for audits for a long time. An audit team is necessary for this, and it took a long time. By delivering instant audit-ready reports, automation has made this simple. What will the audit team do going forward? They can use this time to work more strategically. It enables the delivery of financial statements in a more timely, accurate, and reliable manner. It effectively explains how decisions and changes in business can have an impact.

  • Effectively Prevent Repeated Tasks

Automation has increased production rather than simply being a repeat. The best options available to the financial department are provided by the scanning facility. If an entry is incorrect or has been overwritten, legitimate users may discard it. When an erroneous entry is made, the scanner alerts the user. As a result, the data is more accurate because no entry is repeated.

  • Fraud Prevention

Automation makes fraud reduction simple nowadays. One of the advantages that improve efficiency is fraud prevention. However, how is it possible? A unique ID and reference number are generated by fingerprint and face detectors in cloud computing software for each valid user. As opposed to manual bookkeeping, it lowers the rate of fraud because fewer people have access to the financial records.

  • Minimizes Human Error

In conventional bookkeeping, there were numerous human errors. These are diminished by automated bookkeeping solutions. 50% of labor work has decreased, according to the report. Any financial statement’s user receives a warning when it is overwritten or entered incorrectly. Users have the option to change or remove the entry.

Accounting in the Future with Technology

The most time-consuming task in the organization can now be finished in a matter of minutes thanks to AI’s advancements in accounting. The tiniest things are tough to manage in the finance and accounting departments. Far from displacing them, automation is enhancing the professionalism of accountants. The accountants will stand to gain the most if these trends continue.

How can RecordMe Automate the Pre-Accounting Process?

By saving both time and money, RecordMe can aid in boosting business efficiency. The OCR facility speeds up the upload of financial statements. Who imagined that a simple scan would allow all data to enter in under a second? This technological development helps employees save a tonne of time. Conveniently, any strategic operation can make use of this period. Companies are less stressed out about attempting to come up with practical solutions for tracking and managing transactions.

Customers can now generate any type of bill, including receipts, financial statements, claims for expenses, and vouchers. Customers receive automatic bills through accounts receivable automation. Receivables collection causes less stress for the staff members. When accounts payable are automated, CFOs receive reminders to make on-time payments.